When you’re holding an event, such as a seminar or workshop, your business will want to have all attendees sign releases that cover a wide variety of issues, including protecting your intellectual property, permitting you to eject disruptive attendees, and limit your liability exposure in case something goes wrong during your event (e.g. a personal injury). Although no attorney can bulletproof your venture from lawsuits, an experienced business contracts lawyer can prepare a release that significantly reduces your liability exposure for events you host.
One of the biggest issues overlooked in attendee releases is covering situations where a parent attends an event and brings one or more minor children to it. Attendee releases need to be signed not only by the parent as an individual but also by each child’s custodial parent or legal guardian on the child’s behalf before admittance to your event.
Whether you’re a public speaker or an event promoter that books speakers, a contract is essential to protecting the parties’ respective rights while preventing misunderstandings about their obligations to each other. Speaker contracts are used for live events, webinars, and teleseminars. Common issues covered in these agreements include presentation topic(s), compensation, and responsibility for expenses.
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When you’re promoting a live event, you’ll want contracts that ensure your speakers and attendees have a good experience. For a single event, you’ll typically contract with one or more of the following parties: hotel; convention center; caterer; transportation service; and audio-visual company. That’s in addition to your speaker agreements and attendee releases.